Tabletop Gaming Club Constitution
Tabletop Gaming Club Constitution
Article I: Name and Purpose
Section 1: Tabletop Gaming Club
Section 2: Purpose/Mission
The purpose of Tabletop Gaming is to create a safe and welcoming environment where any student/faculty/staff member can come take a break from schoolwork/work and play board games along with meeting new people.
Section 3: Affiliation
None.
Article II: Membership
Section 1: Eligibility for Membership
Tabletop Gaming club participation is open to all current CSB and SJU students.
Section 2: Voting Member Criteria
A student becomes an official member of Tabletop Gaming by attending weekly club meetings, though they do not need to attend every meeting and can come and go as they need. All members have the opportunity to take part in leadership positions. Voting will be done
democratically at the end of the previous academic year.
Section 3: Removal of Members
The removal of members will occur if they display disrespectful behavior within or outside of the club, this includes behavior that hurts, threatens, or scares another member or student. Disrespectful behavior will be reviewed by the leadership team and further action will be taken if deemed necessary.
Article III: Officers
Section 1: Officer Qualifications
To join the leadership team members must be active in the club for at least one semester before running for a leadership position.
Section 2: Elected Officers
President
Vice-President/Co-leader
Treasurer
Secretary
Card Game Coordinator/Chess Coordinator/DnD Coordinator
Section 3: Duties of Officers
President: preside all meetings, call special meetings, primary contact with the institutions, appoint committee chairs, and runs the election process.
Vice-President/Co-leader: assume President’s duties in his/her absence, schedule meeting/practice rooms/facilities, primary contact with the JCB, and plans member/officer training programs.
Treasurer: keeps all financial records, submits monthly audit statements to CFB contact, notifies organization of financial issues, and prepares budget/allocation requests.
Secretary: takes and distributes minutes of all club meetings, recorder keeper (current and past members, files minutes, etc.), club historian, notify members of meetings, and handles the official correspondence of the club. Manages the club's social media and emails.
Card Game Coordinator: aid the president in hosting and planning meetings/events that have to do with card-style games (Magic, Pokémon, Playing Cards, etc.). Host meetings/events that have to do with card games in absence of the President and Vice-President.
Chess Coordinator: aid the president in hosting and planning meetings/events that have to do with chess. Host meetings/events that have to do with chess in absence of the President and Vice-President.
DnD Coordinator: aid the president in hosting and planning meetings/events that have to do with DnD. Plan campaigns and DM the campaigns. Host DnD sessions for the groups that want to take part in a campaign.
Terms of office are the length of the academic year, August 29th – May 11th.
Section 4: Vacancy in Office
In the event a vacancy should occur (resignation or removal), provisions will be made to fill the vacancy via “chain of command” (e.g., in the event that the President leaves office, the Vice President will assume those duties). In turn, a special election will be held, and a
member will then be made an officer for the vacant seat (see special election section of Article IV).
Section 5: Removal of Officers
The removal of an officer will occur if the officer is found to show disrespectful behavior, does not complete the work their role specifies or stops participating in the club. For a removal to occur a petition needs to be submitted to another officer. This petition will then
be reviewed by the other officers and action will be taken if deemed necessary. The accused officer will then have a chance to explain themselves.
Section 6: Appeal of Removal of Officers
Article IV: Elections
Section 1: Nomination Process
Nominations can occur by either self-nomination or recommendation by another member at least a week before the election.
Section 2: Election
A person can serve in a maximum of one position at a given time and can remain in that position for a maximum of two years. The officer elections take place in the spring of each year for the following academic year. The Department of Student Activities will be notified of the new officers. The selection of club leaders will be democratic in nature and all officialclub members will have a voice in the club election process.
Section 3: Special Elections
In the event that an officer leaves or is removed from office, a special election will be held to fill the open position within 2 weeks of the vacancy occurring. Until the election is held, provisions will be made to fill the vacancy via “chain of command.”
Article V: Advisor
Section 1: Selection
The advisor will be selected based on their connection with students and their interest in board games.
Section 2: Duties
The advisor will be present at monthly meetings and will attend club-sponsored campus events when able. The advisor will also be the point of contact regarding assistance with club problems, meeting agendas, and other club activities.
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
Club meetings will occur on a weekly basis. Members will be notified of meetings via e-mail.
Section 2: Special Meetings
Special meetings will be called for special elections. Members will be notified of special meetings via e-mail.
Section 3: Parliamentary Authority
Leadership Team Meetings will be run according to the following process: Call to Order, Introductions, Purpose of Meeting, Roles and Responsibilities, Resources Available, and Exchange of Ideas. A synopsis of the ideas discussed will conclude the meeting. Meetings
will run no longer than 90 minutes. Minutes of all meetings will be e-mailed to members within one week. Club meetings are held weekly and consist of playing games and getting to know new people.
Section 4: Quorum*
Half of the Leadership Team must be present for official club business to occur. Two-thirds of voting members must be present for a vote to occur for elections.
Article VII: Committees
Section 1: Committee Structure
At the installment of the Tabletop Gaming Club, no committees will be formed.
Section 2: Special/Ad-Hoc Committees
Special/ad-hoc committees may be formed as needed.
Article VIII: Finances
Section 1: Co-Funding Board
Currently, Tabletop Gaming Club is not seeking additional funds. Tabletop Gaming Club will follow all CFB and institutional regulations when applying for CFB monies.
Section 2: Honorariums
Officers or members will not receive an honorarium/stipend from the organization.
Section 3: Dues (optional)
Membership is free for Tabletop Gaming and no dues are expected of members. Members should feel free to bring their own board games to play if they want to.
Article IX: Amendments
Section 1: Ratification
Amendments to the constitution will be made upon democratic vote and a special election will be called to vote on amendments within two weeks of the amendment proposal.
Section 2: Submittal to Department of Student Activities and Joint Club Board
Any changes made to this constitution will be submitted to the Department of Student Activities and the JCB.
Article X
The Tabletop Gaming Club agrees that its activity, mission statement, and goals are consistent with the Benedictine Values.
Article XI
The Tabletop Gaming Club admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.
Article XII
The Tabletop Gaming Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The Tabletop Gaming Club recognizes the dignity of every person and opposes all forms of hazing.
Date of recognition/revision: 22 August 2022